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School - Activities - Volunteer Opportunities

For 125 years, the generosity of our loyal volunteers and the generosity of our ancestors allows St. Mary of Gostyn to be a welcoming community rich in faith, education, service and community.  Each time you volunteer, you make a difference in our parish, our families, our community and the world. The time and talent you share directly and greatly decreases the financial burden of our expenses. Without you, St. Mary of Gostyn would not survive, and we are extremely grateful you share your time and talents to support SMG.  Your time is a precious gift to us, and we THANK YOU!

 

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2016-2017 Volunteer Opportunities

 Descriptions of Volunteer Opportunities are Below

Fundraisers

Activities/Events

In the School

Annual Golf Outing - Sept
Assemblies Art Appreciation
Annual 5K Run Walk - Aug
Catholic Schools Week Gather Prayers
Annual Parish Picnic - Aug
Communion Reception Viking Voice
Endowment Dinner Dance - Feb Confirmation Reception Hot Lunch
Trivia Night - Nov. Eight Grade Graduation Reception Lunch/Recess Supervisors
Box Tops For Education - All Year
Father-Daughter Dance/ Mother-Son Event Room Parents
Manna - All Year
Junior High Socials Kindergarten Welcome
Spiritwear Kindergarten Info Night Kindgergarten August Picnic
Sponsor/Ad Opportunities - All Year
Reconciliation Reception Special Person's Day

Uniform Exchange Staff Appreciation Luncheons

Welcome Back Coffee Yearbook

 

 

Description of Volunteer Opportunities at SMG

 

Art Appreciation  Back to Top
The Art Appreciation committee coordinates volunteers who will present prepared art lessons about famous artists and their works for the different grade levels (K-4). One person at each grade level is in charge of making sure the volunteers are reminded of their lesson dates and times, have a copy of the lesson and any other materials they'll need, and act as the point of contact should the teacher have any questions or need to make changes. Volunteers sign up at Curriculum Night.

Chairperson(s) finds four people (one at each grade level) willing to perform the duties listed above, prepare) finds four people (one at each grade level) willing to perform the duties listed above, prepare sign-up sheets for Curriculum Night, and correspond with the principal. Also, the chairperson makes sure everyone shows up for their lessons and has what they need.

 

Assemblies Back to Top
The chairperson, with the help of volunteers, arranges for speakers/groups/organizations to present assemblies (usually two or three), on a variety of topics, to the students during the year. Not all assemblies may be suitable for the entire student body. 

 Chairperson(s) identifies appropriate assemblies, confirms schedule with the principal, and contracts with identifies appropriate assemblies, confirms schedule with the principal, and contracts with groups to perform.

 

Catholic Schools Week  Back to Top
A national committee determines the theme of Catholic Schools Week each year; the event occurs in late January. The H.S.A. committee plans events for the students to partake in throughout the week that relate to the established theme. A major event is the school-wide Open House, which takes place on a Sunday. This event showcases the student's activities in our school to current parents, and tours are planned and arranged for prospective school families. Members of the School Advisory Board also participate in this event.

 Chairperson(s) schedules volunteers for the Open House, works with the principal on related events during the schedules volunteers for the Open House, works with the principal on related events during the week, and coordinates purchasing/making all materials needed for the school events through the week.  They also contact/work with the School Advisory Board to coordinate for lawn signs, public relations and the Open House.  Committee coordinators help the CSW Chairpersons with some of the larger responsibilities for CSW and the Open House. Listed below are the subcommittees and their responsibilities.

Reception Coordinator assists the Parish Hospitality Group with the Open House reception by soliciting assists the Parish Hospitality Group with the Open House reception by soliciting and organizing volunteers to set-up, work and clean-up the reception in the gym.

Fun Fair Coordinator plans kids activities and games for the Fun Fair, held in the gym during the Open House.  The coordinator gathers game supplies and prizes, and solicits and manages volunteers.

Decorating Coordinator coordinates with the CSW Chairperson(s) and Parish Hospitality Group to help with the decorating.

Kindergarten/Pre-School Coordinator organizes and sets up displays in the Kindergarten/Pre-School area for the Open House. The coordinator may also help develop activities and projects for the kindergarten and pre-school children that will enhance and promote the Catholic Schools Week Theme.

 Yard Signs Coordinator coordinates with the CSW Chairpersons as well as the School Advisory Board to help manage the distribution, installation and collection of yard signs publicizing the CSW Open House.

 

Catholic Schools Week Staff Luncheon  H.S.A. coordinates an elaborate luncheon held in the Gathering Place during Catholic Schools Week, for all school teachers and staff.

 Chairperson(s) arranges for and schedules volunteers to provide food, beverages, and related items for the luncheon, as well as in-classroom supervision while teachers are at lunch.

 

Communion Reception  Back to Top
The First Communion reception is held in the Gathering Place immediately following the two Communion Masses, usually held in early May. All first Communicants (both SMG school students and Religious Ed students) and their families are invited.

Chairperson(s) coordinates with the Religious Education director to solicit volunteers for set-up, serving and clean up. Chairperson also plans refreshments, purchases supplies, food and drinks, requests room set-up from rectory, decorates and oversees function.

 

Confirmation Reception  Back to Top
The Confirmation reception is held in the Gathering Place immediately following each Confirmation Mass (one or two Confirmations each year, depending on bishop's availability). All newly confirmed (both SMG school students and Religious Ed students) and their families are invited. 

Chairperson(s) coordinates with the Religious Education Director to solicit volunteers for set-up, serving and clean up. The chairperson also plans refreshments, purchases supplies, food and drinks, requests room set-up from rectory, decorates and oversees function.

 

Father/Daughter Dance Back to Top
The annual event is held on a Saturday evening during February in the gym. Fathers of Kindergarten through 8th grade girls are invited to attend with their daughters. The event begins at 4:40 p.m. mass and follows with food, refreshments, dancing and entertainment, commemorative photos and party favor. The event requires advance ticket purchase and is self-supporting (i.e. receives no funding from H.S.A.).

Chairperson(s) coordinates date with principal and rectory, reserves space, contracts for food and entertainment, coordinates decorating, photography, publicity and advance ticket sales.

 

Gather Prayers  Back to Top
Gather intentions are requested each week from the grade that is hosting the Friday school mass, from both students and their families. At the Friday school mass, these prayers are brought to the altar during the offertory. After mass, parents gather in the "Crying” room to pray the Gather prayers aloud.

Chairperson(s) coordinates distribution of Gather intention requests with the office, carries the Gather basket from the altar after mass to the "Crying” room, and leads the prayer session.

 

8th Grade Graduation Reception Back to Top
The Graduation reception is held in the Gathering Place immediately following the 8th grade Graduation Ceremony and Mass. All graduates and their families are invited.

Chairperson(s) solicit volunteers for set-up, serving and clean up. Chairperson also plans refreshments, purchases supplies, food and drinks, requests room set-up from Rectory, decorates and oversees function.

 

 

 

Hot Lunch  Back to Top
The Hot Lunch committee works with vendors to supply a hot lunch to the students twice a month.  Committee members help fill classroom orders for distribution the day of the lunch.

Chairperson(s) coordinates with the vendors, distributes and collects student and teacher orders, handles the ordering and distribution of food, and coordinates dates with the principal.

 

Junior High Socials Back to Top
Junior High socials are events planned for SMG 7th and 8th graders that include entertainment and refreshments.  Three socials are held each year in the evening. A small fee is charged to cover the social events, which are meant to be self-supporting (i.e. minimal funding from H.S.A.)

Chairperson(s) contracts the DJ/activity, purchases supplies, solicits volunteers for set-up, chaperoning and clean up. Dates are arranged in advance with the principal.

 

Kindergarten August Picnic Back to Top
The picnic is an informal gathering held at Hummer Park in August prior to the start of the new kindergarten year. This gathering includes simple snacks and affords the incoming kindergarteners an opportunity to play together on an informal basis before school starts. A flyer is sent to kindergarten families in early August.

Chairperson(s) purchases and serves refreshments, and coordinates flyers being sent with Ms.Jamrozek's or Mrs. Malik's "welcome” letter.

 

Kindergarten Information Night  Back to Top
This committee works to increase awareness of the St. Mary of Gostyn kindergarten program. It creates and distributes public relations materials prior to an information session for prospective families. This event typically occurs in January/February.

Chairperson(s) creates and distributes public relations materials and coordinates the agenda for the meeting.

 

Lunch Supervisors  Back to Top
Parents and relatives are asked to serve as monitors both in the classroom and on the playground during the lunch periods. The monitors volunteer their time. Contact Mary Toth in the school office if you are interested in helping.

 

Kindergarten Welcome  Back to Top
Held in May, parents of incoming kindergarten students (the following September) are asked to attend the welcome with their child. Children meet their teachers and classmates in the classroom. Parents gather in a separate area to receive an orientation on what to expect in the upcoming year. The orientation is led by parent(s) of current kindergartners and includes a welcome from the principal, and an opportunity to order uniforms from the uniform company. Refreshments are served.

Chairperson(s) presents information from an orientation booklet, oversees the question and answer session, and organizes volunteers to provide refreshments, set-up and clean up. The date is scheduled in advance with the school, which coordinates the uniform company appearance.

 

Mother/Son Event  Back to Top
An annual event for boys in grades 1 – 8 and their mothers. The event includes food and beverages, entertainment, and commemorative photos. The event requires advance ticket purchase and is self-supporting (i.e. receives no funding from H.S.A.)

Chairperson(s) coordinates date with the principal, contracts event space, food and entertainment, and coordinates decorating, photography, publicity and advance ticket sales.

 

Reconciliation Reception Back to top
The First Reconciliation Reception is held in the hallway outside the church immediately following Reconciliation. All First Reconciliation recipients (both SMG school students and Religious Ed students) and their families are invited.

Chairperson(s) coordinates with the Religious Education director to solicit volunteers for set-up, serving and clean up. Chairperson also plans refreshments, purchases supplies food and drinks, requests room set-up from rectory, decorates and oversees function.

 

Room Parents Back to Top
Room Parents primarily assist the teacher by coordinating helpers for field trips, Hot Lunches, and class events, running holiday parties, assisting at Park Day, and calling parents in case of an emergency.

 

School Development  Back to Top
The purpose and goals of SMG's Development Office is to ensure that efforts relating to school and parish development are comprehensive, coordinated and consistent and profitable.  To effectively use and expand upon resources and volunteer time, cooperative working relationships with HSA, SAB and the Development office is key to the future success of the school.  Great progress and product is produced with collaboration!  Meetings will take place as needed, but for the most part, work can be done from home with reciprocal communications.  Many hands make light work, and all can do a bit or a lot, entirely up to you.  The Development Director will lead each of these areas and needs chairpersons and helpers to effectively build out the initiatives.  If you wish to be a part of these new, exciting  efforts that will positively change the course of the school's future, please consider volunteering for the Development Office.

 

Marketing and Advertising will be a coordinated effort to build upon current initiatives and reduce duplicative or conflicting efforts to ensure that a comprehensive marketing plan is in place to expand resources in the most effective way.  Fall goals include branding, logo development, and market saturation in print and on-line.  Need Helpers.

Public Relations is imperative to work hand in hand with marketing and advertising.  All three areas focus on the parish and school.  Developing strategies to establish consistency and market saturation is an important part of this initiative.  Need Helpers.

 

School Annual Endowment Appeal - To build upon past processes and strategies to request donations for the future of the school. Need Helpers.

 

Fundraising Events will continue to operate as usual with their own chairs and teams as. Notification to the Development Office is required for any and all types of fundraisers so the office can help in the areas of marketing, PR, advertising, vendor contacts, website and internet exposure,coordination and more. In addition, to be sure the event/fundraiser is a good fit, is in line with the strategic plan, is not a duplicative effort, and works with the campus-wide calendar. Need Helpers for Development Office admin support.

 

Planned Giving is also an important initiative for this year.  We will build upon current programs and initiatives and establish and adopt best practices to develop a program, process, and plan that is the right fit for SMG.  Need Helpers. 

 

Sponsorships is an integral component of our fundraising success.  Initiative is to expand resources to corporate and establish a sponsor program which will consolidate efforts to reduce duplicity.  Need Helpers.

 

Administrative Work is necessary always.  In addition to assistance with any and/or all the areas above, administrative work includes making phone calls, tracking information, analyzing data, preparing marketing materials, and helping set up for meetings and programs. Need Helpers.

 

Special Persons Day  Back to Top
Held in the spring each year, students at St. Mary's 5th graders invite their parents, grandparents, or another special person, to visit them at the school. The day includes mass, a visit to the classroom, and a reception in the gym.

Chairperson(s) organizes the reception in the gym, including scheduling volunteers, ordering refreshments, setup and clean up.

 

SpiritWear Back to Top
includes a collection of high-quality clothing, outerwear, blankets and other items all monogrammed with school name/SMG intended to promote school spirit and awareness in the community. A major sale is held once a year, prior to Christmas. A pre-sale is held in late August to offer limited items required at the start of the year, such as a gym bag.

Chairperson(s) organizes the items offered, coordinates with the supplier(s), promotes the sale, collects orders and payment, and sorts and distributes orders.

 

Staff Appreciation Luncheons  Back to Top
Each month, the SMG school families contribute food and beverages providing a substantial lunch for all of the school teachers in the teacher's lounge. Classes take turns providing the food/beverages for these luncheons.

Chairperson(s) organizes the menu and schedule of lunches, coordinating with the principal. Notices are sent to each school family requesting help in providing food and related lunch items. Chairperson coordinates volunteers, set-up and clean up. 

 

Uniform Exchange  Back to Top
The Uniform Exchange provides an opportunity to save money on school uniforms or donate an outgrown uniform for another student's use. Opportunities for exchanging are held at the start of each school year during orientation evenings; uniforms are collected the preceding spring. Families need not donate in order to receive.

Chairperson(s) solicits gently used uniforms, coordinates receipt of these uniforms and organizes them by item and size for display during the exchange. Promotion of the exchange is coordinated with the principal.

 

Welcome Back Coffee  Back to Top
This coffee get-together is held at the beginning of the school year to welcome back parents and their young ones still at home to the new school year. This coffee also provides an opportunity to promote school activities.

Chairperson(s) solicits volunteers for set-up, serving and clean up. The chairperson also plans refreshments, purchases supplies, food and drinks, requests room set-up from rectory, decorates and oversees the function.

 

Yearbook   Back to Top
The yearbook is a yearlong project that culminates into a keepsake for students at the end of the school year.  This yearbook is a compilation of pictures of students, teachers, and staff collected throughout the school year.  Order forms are sent home in the spring and the yearbook is distributed before the end of the school year. Committee members help by taking pictures and designing yearbook pages for assigned classes and/or groups.

Creative Editor/Yearbook Co-Chair coordinates yearbook volunteers to take photographs, create and edit yearbook pages and communicate with Lifetouch representatives and the Business Editor/Co-Chair. Ideally, this person has an interest in and working knowledge of photography and computers. 

Business Editor/Yearbook Co-Chair handles the administrative side of yearbook publishing. The business editor coordinates the planning, marketing and accounting process and communicates with the Lifetouch representative and Creative Editor. Ideally, this person has an interest in and working knowledge of accounting and computers.

 

Fundraisers

Box Tops - All Year Long  Back to Top
A complete list of participating products can be found at http://www.boxtops4education.com/. Clip the product code from these items and bring them either to the school office or deposit them in the Box Top basket in the narthex. Items for the school are purchased with the money earned through this program. 

Manna - All Year Long  Back to Top
This program designed to offer parents a means to offset the cost of school tuition or to donate their profit to the school, other families, or teachers for school-related expenses. To participate in the program, you purchase certificates through school and use them at local grocery and department stores, gas stations, restaurants, and specialty stores. Click Manna Fundraiser to enroll or Kathleen Martens to work in the program. 

Sponsorships/Advertising Opportunities - All Year Long  Back to Top
Throughout the year, our events and activities provide wonderful avenues for individuals and businesses to sponsor or advertise their business during our event.  Contact the Rectory for more information 


Golf Outing  Back to Top
Each year the school sponsors a golf outing on Friday afternoon in September. The event this year will be held at Willow Crest Golf Club at Oak Brook Hills. Contact Bill Tierney or Kevin Casey for information.

5K Run/Walk  Back to Top
The annual 5K Run/Walk is usually held one of the last weekends in August. The 5K Run/Walk and the 1 Mile Youth Race take place on USATF certified routes starting and ending at St. Mary's. Contact Christine Collins for information or to volunteer. 

 

Dinner Dance - February  Back to Top
Information forthcoming  Help is needed.  Please contact Terri O'Dekirk for more information.

Trivia Night - November   Back to Top
Trivia Night is held annually in the school gym. Join us for the fun. Proceeds benefit the school. Contact Terri O'Dekirk for information or to volunteer. 

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